Compliance Audits

Joint Compliance Audit Committee

The Town of Oakville, City of Burlington, the Town of Halton Hills, and the Regional Municipality of Halton have established a Joint Compliance Audit Committee for 2018-2022.

This Committee is required by the Municipal Elections Act, 1996 (the Act) to:

  • Consider applications for compliance audit of the campaign finances of Candidates and/or Registered Third Parties and decide whether they should be granted or rejected. If an application is granted, appoint an Auditor to conduct a compliance audit of the Candidate’s and/or Registered Third Party’s election campaign finances
  • Consider the Auditor’s report and if the report contains a conclusion of apparent contravention of the Act, decide whether to commence a legal proceeding against the Candidate and/or Registered Third Party for the apparent contravention
  • Receive and consider report(s) from the Clerk identifying any contributors to a Candidate and/or Registered Third Party who appear to have contravened established contribution limits and decide whether to commence a legal proceeding against the contributor for the apparent contravention.

All Town of Oakville agendas and related documents will be posted here.

Requesting an audit

The deadling to file an application for a compliance audit request of a candidate’s and/or Registered Third Party’s election campaign finances who's campaign was not extended has now passed.

To file an application for a compliance audit request of a candidate who's campaign has been extended in accordance with the Act:

  • An elector who is entitled to vote in an election and believes on reasonable grounds that a candidate has contravened a provision of the Act relating to election campaign finances is required to complete the application for Election Compliance Audit providing reasons and supporting documentation.
  • The application for a compliance audit for a candidate and any supporting documentation must be filed with the Clerk at: Town of Oakville, Town Clerk, 1225 Trafalgar Road, 2nd Floor, Oakville, Ontario, L6H 0H3.

The Act provides that an application for a compliance audit for an extended campaign for the October 22, 2018 election must be made within 90 days after the latest of the following dates:

  • The candidate’s supplementary filing date, under section 88.30 – Friday September 27, 2019, by 2 p.m.
  • The date on which candidate’s extension, if any under subsection 88.23(6) expires.

Dates and details on filing of financial statements, including grace periods and extensions can be found on the Ministry of Municipal Affairs website.

Requests for audits for school board candidates must be filed with the applicable school board.

Compliance Audit Application (pdf)

Audit Process

Within 30 days after receiving the application, the Compliance Audit Committee will consider the application and determine if an audit is required or if the application is rejected.

The decision of the Committee regarding whether an audit is required or if the application is rejected, may be appealed to the Ontario Court of Justice within 15 days after the decision is made.

If the Committee grants the audit, the auditor will conduct the audit to determine if the Candidate or Registered Third Party has complied with the requirements of the Municipal Elections Act with regard to election campaign finances.

The auditor will provide a report to the Clerk, the Candidate or Registered Third Party and the Applicant.

The committee will consider the report within 30 days of receiving it and determines whether legal proceedings should be commenced against the Candidate or Registered Third Party.

In accordance with Section 88.37(6) of the Municipal Elections Act, the clerk of the municipality or the secretary of the local board, as the case may be, shall establish administrative practices and procedures for the committee and shall carry out any other duties required under this Act to implement the committee’s decisions.

Further updates will be made as information becomes available.

 

 

Joint Compliance Audit Committee Meetings

Meeting Date Agenda Minutes and Decisions

May 28, 2019

Agenda
 

Decision